Cayman Islands

Monday, September 30, 2019
Network Announcement
Cayman Islands Data Protection Act 2017 - Privacy Notice

PRIVACY NOTICE as of 30 September 2019

In light of the Cayman Islands Data Protection Law, 2017 in effect from 30 September 2019, the International Women’s Insolvency & Restructuring Confederation Ltd, Cayman Islands network (“IWIRC Cayman”) has devised this policy to explain how we collect and use the data we obtain about you and incidental matters.

See also the Privacy Policy of the International Women’s Insolvency & Restructuring Confederation (“IWIRC” or “IWIRC International”) in respect of IWIRC International’s obligations under the EU’s General Data Protection Regulation 2016/679 (“GDPR”) which can be found by clicking here.

IWIRC Cayman is the data controller of your data, which means that we are legally responsible for how your data is collected and used. Your privacy will be respected by us and we will protect all of your personal data that we process. All such personal data will be processed in accordance with applicable data protection laws.

IWIRC Cayman values individual privacy and we want to give our website visitors, including our members and other industry practitioners the opportunity to know what information we collect about them and how they can limit the use of personally identifiable information beyond the purposes for which they first provided it. 

At all times, however, IWIRC Cayman reserves the right to disclose information where required by law or to comply with valid legal process (such as a search warrant, subpoena or court order), to protect IWIRC Cayman’s rights or property, including without limitation in the event of a transfer of control of IWIRC Cayman or substantially all of its assets, or during emergencies when safety is at risk.

Whenever we change our policy, we will give reasonable notice by posting a notice in the News section of IWIRC Cayman’s webpage which can be accessed by clicking here. Since these policy change notices last only for a limited time, however, you should check this Privacy Policy regularly to see if there have been any changes.

The Types of Data We Collect

We collect certain personal data about you. This “personal data” is data that can be used to identify you or that we can otherwise link to you (“Data”).

We collect Data that you voluntarily provide to us, for example when you communicate with us via email or other channels, when you sign up for membership, or ask us to send you newsletters, alerts, or other materials; and when you sign up for an event. The Data we collect includes your name, postal address, e-mail address, job title and business affiliations, professional experience, birthdate (for statistical purposes only) and, in some cases, your private phone number, postal address and e-mail address.

In some cases your personal data has been supplemented by information retrieved from other sources, including searches via publicly available search engines, sector-specific newsletters, social media or an employer’s website, for the purpose of confirming your current professional position.

How We Use the Data We Collect and Store

We use the personal data we collect for communication and information purposes, including:

  • To send you newsletters.
  • To send you invitations to events, including but not limited to conferences, seminars and social events.
  • To maintain and update our list of contacts and membership.
  • Where applicable, for use in IWIRC Cayman’s Aim Higher Mentoring Programme in which case participating mentors’ data will be shared with participating members of John Gray High School.
  • IWIRC International collects information from its members (including names, addresses, business phone numbers, business fax numbers, and email addresses) for inclusion in a membership directory. Access to directory information is available on IWIRC’s website. Members can opt-out of being listed in the online directory by contacting IWIRC at info@iwirc.com.
  • IWIRC Cayman also collects information from attendees of its conferences (including names, addresses, business phone numbers, business fax numbers, and email addresses). It provides names and mailing addresses to conference attendees; in addition, attendee names are also publicly available on our website.

Our Basis for Using Your Personal Data

When processing Data for the purposes explained in this policy, the legal basis we rely on is the pursuit of our Association’s legitimate interests in maintaining business relationships and communicating with you as an existing contact about our operations and our events (for example, because we have worked together, you have taken part in one or more of our events or we are hosting an event applicable to your professional practice area). We consider that those legitimate interests are in keeping with the law and respect the legal rights and freedoms of our business contacts.

Nevertheless, if you decide not to receive our emails for the purposes explained, you may unsubscribe by simply clicking unsubscribe and noting you wish to opt out. If you choose to unsubscribe, we will cease to send you such communications and invitations as mentioned above. The Data will be processed only for the purpose of our business relationship.

Similarly, you will have the opportunity to exercise your right of unsubscribing at any time in the future when you receive future communications from us.

How We May Share the Data We Collect: International Transfers

Your personal data (firm, address, phone, email, bio and photo) is listed and publicly available through IWIRC and IWIRC Cayman’s online membership directory. This includes your data listed under the IWIRC International leadership page, network board, Speakers Bureau, and Mentor Corner. You must deliberately select Speakers Bureau or Mentor Corner to appear in those listings.

We may need to share your personal data with IWIRC International and in limited circumstances to IWIRC leadership, our committees/members abroad, e.g. so that certain communications and invitations from these offices can also be sent to you. We may also need to allow our suppliers and sub-suppliers access to your personal data when they perform services on our behalf, mainly to maintain and support our IT systems.

IWIRC Cayman communicates with its contacts and members through its membership of Mailchimp, an online marketing platform operated by The Rocket Science Group LLC, a company headquartered in the State of Georgia in the United States. Mailchimp’s privacy policy can be viewed here

Any transfer of data outside the Cayman Islands is made in line with the applicable data protection laws. Our international transfers of Data outside of the Cayman Islands or the EU/EEA (including transfers to our international offices outside the Cayman Islands or the EU/EEA) are based on the EU Commission’s standard contractual clauses.

How Long We Will Keep Your Data

Your Data will be retained for the specified purposes mentioned above only for so long as you are a business contact of ours. As mentioned, every time that we email you, you will have the opportunity to unsubscribe if you no longer wish to receive communications and invitations from us, clicking on unsubscribe link on the bottom of each email.

Your Choices and Rights

We welcome your enquiries and comments. You have the right to know what Data we process about you and you may request a copy. You are also entitled to have incorrect Data about you corrected and you may in some cases ask us to delete your Data altogether.

You can also object to certain Data about you being processed and request that processing of your Data be limited. Please note that one consequence of the limitation or deletion of your Data may mean we will be unable to provide the communications and invitations described above. In specific cases, you also have the right to receive your Data in a machine-readable format and have the Data transferred to another party responsible for data processing.

You have the right to request that you are not subjected to automated decision making that uses your Data and the right to object to the use of your Data for direct marketing purposes.

You also have the right to lodge a complaint with the Cayman Islands Office of the Ombudsman if you think that any of your rights have been infringed by us.

Security Measures to Keep Your Data Safe

We adopt appropriate technical and organizational security measures to protect your Data against loss and to guard against access by unauthorized persons, such measures including the implementation of secure private connections (VPN connections).

Data Integrity and Security
We use state-of-the-art technology to keep any information you provide as secure as possible. All IWIRC International employees must abide by IWIRC’s Privacy Policy. Staff and Consultants who violate our privacy policies are subject to disciplinary action, up to and including termination.

Cookies & Computer-Related Information

As is true of most websites, some information is gathered automatically and stored in log files. This information includes Internet Protocol (IP) addresses, hardware or software information including browser type and language, Internet Service Provider (ISP), referring and exiting pages, operating system and date/time stamp.

We also use your IP address, cookies, tags, click-throughs and other technologies to track user behaviour on our Sites and to make usability improvements. Cookies are also used to maintain user session identity, and, in some non-member areas, to store your username and password locally for ease of access.

"Cookies" are small pieces of information that are stored by your browser on your computer's hard drive for use either during a particular session or for future use. IWIRC only uses cookies to facilitate automated activity, store and track passwords and review navigation patterns. Cookies cannot access any other file on your computer. Cookies created by one site will only work with that specific site. Data generated by cookies and related databases will be used only in aggregate form for the purpose of improving the site and site-related services. Most Web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future.

A unique number called an IP address identifies every computer on the Internet. Each time you connect to the Internet your machine is assigned an IP address. An IP address is a number that identifies each sender or receiver of information that is sent in packets across the Internet. We may use your IP address to help diagnose problems with our server and administer our web site.

“Tags” refer to scripts that are used to track a visitor’s activity on our Sites by web analytics software. A visitor’s activity is anonymous if he/she is not logged in. If she/he has logged in using their username and password, additional information is passed through these tags. Tags are used for, but not limited to, determining effectiveness of the Sites design, information architecture, and consumption of information and services provided via the Sites.

In some of our email messages distributed by IWIRC International, specific information on recipient response in collected through “click-through URLs”. Click-through URLS are linked to content locations on the IWIRC website to collect specific information regarding what the user does with that email purposes of analysing areas of interest, improving our products and enhancing the usefulness of our Sites for IWIRC members and other visitors. Other information collected through this tracking feature includes: email address of the user, date and time of the user’s click, a message number, user ID and a destination page. We use this data to determine interest in specific topics and measure the effectiveness of our communications. This information is not sold or distributed outside of the IWIRC in any other manner. If you prefer not to be tracked in this way, you should not click text or graphic links in the email messages.

Children’s Privacy

IWIRC Cayman’s website is intended for adults. IWIRC Cayman does not knowingly collect personal information from children under the age of 13. If IWIRC Cayman obtains knowledge that it has personally identifiable information about a child under 13 in retrievable form in its files, IWIRC Cayman will delete that information from our existing files.

How to Contact Us

If you have any questions about how we process your personal data, please feel free to contact us at iwirccayman@gmail.com.

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